What Easybill is
Easybill is a German invoicing and accounting software product targeted at SMBs and freelancers. It handles the standard accounting toolkit, invoice generation, customer and supplier management, expense tracking, basic financial reporting, with particular focus on German tax and compliance requirements (GoBD, Umsatzsteuer handling, DATEV export).
The product competes with sevDesk, Lexware, and similar German SMB accounting tools. Choice usually comes down to existing accountant preferences, specific feature needs, and pricing tier.
What it does
- Invoice generation, branded invoices, recurring invoices, payment links
- Customer and supplier management, contact database with transaction history
- Expense tracking, receipt management, expense categorisation
- Quotes and proposals, convert to invoices on acceptance
- Recurring billing, subscription-style invoicing for repeat services
- DATEV export, push data to the accountant’s DATEV system
- GoBD-compliant archiving, required for German tax audit
Where it works best
- German SMB freelancers and small agencies invoicing service work
- DACH e-commerce brands needing automated sales-to-invoice flow from Shopware / Shopify
- B2B service businesses with recurring contracts and project-based invoicing
Less common: enterprise (proper ERP/accounting systems take over), non-German markets (local equivalents typically chosen).
Connecting to e-commerce data
Most Easybill deployments integrate with the e-commerce platform (Shopware, Shopify, WooCommerce) to auto-generate invoices for each sale. The flow:
- Customer purchases on the store
- Order data syncs to Easybill via webhook or app integration
- Easybill generates the legal invoice and emails it to the customer
- Invoice data flows to the accountant’s DATEV system
For brands needing finance-grade revenue reporting (reconciling marketing-attributed revenue against actual invoiced revenue), Easybill data in the warehouse alongside e-commerce orders provides the reconciliation point.
FAQ about Easybill
Easybill vs sevDesk or Lexware?
All three serve German SMB accounting needs. Choice depends on specific feature preferences, existing accountant integrations, and pricing tier. Easybill skews toward invoicing-centric workflows. SevDesk and Lexware include more general accounting features.
Is Easybill suitable for e-commerce?
Yes for SMB-scale German e-commerce, especially Shopware-based stores. Auto-invoice generation per sale is a common use case. For high-volume stores or non-German markets, dedicated e-commerce accounting workflows are usually better suited.
Do I need Easybill if I already have Stripe and Shopify?
For German legal compliance, often yes. German tax law requires specific invoice formats and archiving that generic payment systems don’t provide. Easybill (or similar) handles the German-specific compliance layer that Stripe and Shopify don’t natively cover.